For more than a century, Mouawad has carved a name of renown in the world of jewelry and timepieces based on its artistic excellence, outstanding expertise, trusted relationships and deep passion for crafting the extraordinary.

Over the decades, royalty, high society, celebrities and esteemed clients have continued to be enchanted by Mouawad’s unique offering, thus earning the company its elite status and powering its growth across continents. Now, more than a hundred years since it began, this family business is today led by fourth generation Co-Guardians and brothers Fred, Alain, and Pascal Mouawad, joined by fifth generation Co-Guardians Jimmy and Anastasia Mouawad, who each perpetuate a heritage of excellence and bring a lifetime of passion to their respective roles.

Many accolades pay testament to this family’s extraordinary passion for gemmology over time. The Mouawad diamond collection, one of the finest in the world, contains some of the largest and rarest diamonds known to man, including legendary, historic gems, many of which carry Mouawad as part of their designated name. The family’s never-ceasing commitment to excellence and vast contribution to the industry are immortalized in the Lifetime Achievement Award from the Gemological Institute of America (GIA) bestowed upon third-generation Robert Mouawad and the naming of the GIA campus in his honor.

Today, as a Diamond Trading Company (DTC) Sightholder, Mouawad’s pursuit of the finest gems in existence is facilitated with direct and unique access to conflict-free rough diamonds and gemstones, sourced and purchased in countries that are full participants in the Kimberley Process Certification Scheme. In the hands of Mouawad artisans these outstanding gems are handcrafted, using meticulous expertise, to become unique, artistic statements, whether as stunning haute joaillerie, magnificent bespoke masterpieces, objects of art or breathtaking timepieces.

The company’s commitment to ‘crafting the extraordinary’ has been rewarded with an unprecedented five Guinness World Records, the most recent of which being for the Mouawad Flower of Eternity Jewellery Coffer — the most valuable jewelry box in the world (US $3.5M).

Personal Assistant/ Office Administrator (DUBAI)

Dubai, United Arab Emirates

Full Time

Administration

Mid Level

Overview

We are seeking a highly professional, organized, and discreet Executive Assistant / Office Administrator to provide dedicated support to the General Manager. This role focuses exclusively on ensuring the smooth operation of the GM’s day-to-day activities, including schedule management, travel coordination, communication, and administrative tasks. The ideal candidate thrives in a fast-paced environment, has excellent attention to detail, and demonstrates high levels of professionalism and confidentiality.

Key Responsibilities

Executive Support

• Provide direct administrative and organizational support to the General Manager.
• Manage and maintain the GM’s calendar, including scheduling internal and external meetings.
• Prepare meeting materials, briefing notes, and follow-up actions as needed.
• Draft, review, and proofread correspondence and documents on behalf of the GM.
• Handle confidential information with discretion and professionalism.

Travel & Logistics

• Organize all aspects of the GM’s and Co-Guardians domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Prepare and process travel expense reports.

Communication & Coordination

• Act as the primary point of contact for the GM’s office, ensuring timely and professional communication with internal and external stakeholders.
• Follow up on action items and ensure proper execution of priorities set by the GM.
• Help facilitate smooth communication between the GM and department heads.

Office Administration:

Oversee daily office operations to ensure a seamless work environment, managing facilities, office supplies, and vendor relationships.
Coordinate internal communications and support the implementation of office policies and procedures.

Project Coordination:

Support special projects and initiatives as assigned, from research to follow-up on action items.
Collaborate with cross-functional teams ensuring alignment with organizational goals.

Required Qualifications and Competencies
Experience:

Minimum of 5 years’ experience as a Personal Assistant to General Managers or senior executives, ideally within a luxury sector.
Proven track record of managing multiple tasks and operating in a high-pressure environment.

Language and Communication:

Exceptional command of the English language, both spoken and written. ( Arabic is a plus)
Excellent communication skills, with the ability to engage confidently with C-level executives and high-profile clientele.

Organizational Skills:

Strong multitasking abilities, prioritizing tasks effectively and managing deadlines without compromising quality.
Keen attention to detail with excellent proofreading and editing skills.

Technical Proficiency:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office management software.
Familiarity with travel booking systems, digital calendar management, and collaboration tools

Interpersonal Skills:

Professional demeanor, polished appearance, and high levels of discretion and integrity.
Ability to build relationships and network effectively within and outside the organization.

Cultural Awareness:

Understanding of UAE and different cultural norms and business etiquette within a luxury brand context.

Education:

A Bachelor’s degree in Business Administration, Communications, or related field is preferred, though extensive experience may be considered in lieu of formal education.

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